Harmelo, The System of Record for Building Infrastructure

Portfolio overview

Every building you are responsible for, scored on one screen

One condition figure for the portfolio, the capital coming at you, and the systems that are past their life. No survey commissioned, no consultant booked.

See the operator view →

Harmelo portfolio overview showing a condition index of 71, near term capital and systems approaching end of life

Portfolio condition

One weighted figure across every property, comparable between sites.

Near-term capital

What is coming in dollars, before it becomes an emergency.

Systems tracked

Every furnace, boiler, chiller and array on the record.

Open safety flags

Raised by the technician who was standing in front of it.

What needs your attention

What to do first, ranked and costed

Overdue replacements, flagged equipment and units past their service life, ranked and costed, so the morning starts with a list rather than a search.

See how it ranks →

The attention list showing overdue replacements with estimated cost against each unit

Ranked, not listed

Sorted by what it costs you to ignore it.

Costed

An estimate against every item, not a red dot.

Tied to the unit

Each flag opens the equipment it came from.

Cleared as it is done

The list empties. That is the point of it.

Replacement forecasting

Know what fails next year, and what it will cost, before the budget is set

Equipment age and service history become a replacement window you can put in a capital plan and defend to a board, a lender or a funder.

See the capital view →

Approaching replacement view showing equipment nearing end of life with estimated replacement cost

Defensible

Built on service records, not on a useful life table.

Costed by unit

So the plan adds up rather than rounds up.

Moves as work is done

Replace something and the forecast changes.

Portfolio wide

Roll it up across every building you hold.

In the field

The technician arrives already knowing the machine

Model, serial, install date, warranty position and every previous visit, on the phone, before the panel comes off. The record is written at the job and signed by the person who did it.

See the contractor side →

The Harmelo field application showing a furnace with five service events since 2019, including a fouled flame sensor, a high temp rise and a passed heat exchanger inspection

Nothing to remember

History travels with the equipment, not the technician.

Signed at the job

Attributed to the person who did the work.

Free for the trade

Contractors never pay to write a record.

Survives everything

A sale, a new operator, a change of software.

// The report, in minutes

The Infrastructure Disclosure Report, signed, scored, and ready to hand over.

One score you can follow, every system's condition, and the capital you will need, before you need it. Generated from the records you already hold.

Carradine Place

100 Harmelo Crescent SW · Calgary AB

Harmelo Registry

CONDITION INDEX

GOOD CONDITION · 0 to 100

Systems Register

5 registered

Condensing boiler92

Rooftop unit A81

Rooftop unit B54

Domestic hot water88

Main electrical79

Replacement Plan

5 year

Rooftop unit B2028$42,000

Main electrical panel2031$18,500

Condensing boiler2034$31,000

5 year total$91,500

// Who this is for

The same registry, whatever you are responsible for.

A boiler is a boiler whether it sits under a rental block, a campus, an arena or a fifty year old housing complex. What changes is the consequence of it failing, who has to answer for it, and how thin the records were when you inherited them.

Multifamily

Purpose-built rental

Central plant, in-suite equipment, common area systems, and a building envelope with a capital plan attached to it. One record per building, one identifier per system.

Typical portfolio: 40 to 400 systems per building

A university campus at sunset with a glazed academic building and a clock tower behind

Institutional and hospitality

Campus, civic, hotel and resort

Many buildings, decades of vintages, and a deferred maintenance figure that has to survive a board, an auditor or a buyer. On guest-facing assets a failure is not a work order, it is a room out of service. The registry is per building, the reporting is per portfolio.

Reporting unit: per building, rolled to portfolio

A modern arena at dusk with a curved glass frontage and lit entrance plaza

Recreation

Arena and community facility

Ice plant, large-tonnage refrigeration, air handling for a full house, and a public safety obligation on every one of them. Downtime is not an inconvenience, it is a cancelled event.

Consequence class: high on refrigeration and air

Public housing

Aging social housing stock

The hardest case and the one that matters most: original plant, thin records, and a funder asking what the money bought. This is where a documented condition figure changes what gets approved.

Where records are thinnest: coverage is reported

// Working alongside you

You are not handed a login and left to figure it out. We set the record up with you.

Harmelo is a product your team logs into, but getting a portfolio onto the registry and turning it into a plan you can act on is work we do with you, not something we sell and walk away from. Here is where the team shows up.

Lifecycle

Your systems, on the record

We help you identify every building system across your buildings and get them onto the registry, so you start from a complete picture instead of a blank page.

Capital

A forecast you can defend

We turn your condition data into a multi-year capital plan you can take to a board or a lender, with the reasoning behind every number in it.

Reporting

Answers to the ask

When a funder, insurer, or regulator asks for condition or disclosure reporting, we help you produce it from the records you already hold, with no fresh survey.

Contractors

Your trades, set up right

We get your service providers onto the registry so their work flows straight into the record, standardized at the point of work and signed by the person who did it.

Your records, your way

Templates, or build your own

Use our checklist templates for the most thorough service records, or build your own field records tailored to exactly how your team already works, so the registry fits your process instead of forcing a new one on you.

In person

Demos and workshops

We walk your team or your board through Harmelo in person or on a call whenever it helps, so everyone reading the record understands what it is telling them.

Book a walkthrough →

Or reach us at partnerships@harmelo.com

// Meet Elo

Not sure what the record is telling you? Just ask Elo.

Elo is the assistant built into your Harmelo account. It has read your reports and your buildings, so instead of digging through the record yourself, you ask it a plain question and get a plain answer, and it helps you figure out what to do next.

Why is the boiler at 88 Harmelo Court flagged, and how serious is it?

What will replacing my worst systems cost over the next five years?

If I only have budget for one job this quarter, which should it be?

Built into your Harmelo account. Ready whenever you are.

Every building has a history. Only some of them can prove it.